Expenses and Benefits Time

As PAYE year-end processing nears completion, we are just reminding employers that expenses and benefits processing should be underway so that the 06 July deadline is met.

Forms P9D and P11D relate to any benefits and expenses that have been paid or provided to an employee, i.e. company cars, medical benefits etc.  Regulation 94 of the Income Tax (Earnings and Pensions) Act 2003 gives the following deadlines that employers must adhere to.  If:

• the employee is still employed, the P9D / P11D must be provided to them before 07 July (i.e. on or before the 6^th)
• the employee was employed at 05 April but left before 07 July, the P9D / P11D must be posted to their last known address by 07 July
• the employee left before 05 April, the employee must request the P9D / P11D.  This must be sent before 07 July or within 30 days of receiving the request, whichever  is the later

Regardless of whether the employee is still employed, the employer must send all P9D / P11D forms to HMRC before 07 Jul, i.e. no later than 06 July.

Here are some useful links to expenses and benefits information:

• Booklet 480 (2014) (based on legislation as at 06 April 2013)
• Booklet 490 (unchanged for 14/15)
  • P11D
  • P9D
  • Working Sheet 1 (Accommodation)
  • Working Sheet 2 (Cars)
  • Working Sheet 3 (Vans)
  • Working Sheet 4 (Loans)
  • Working Sheet 5 (Accommodation)
  • Working Sheet 6 (Mileage)
• CA33 (2014) Class 1A on Car and Fuel
• CWG5 (Class 1A National Insurance on benefits in kind)
• P11D(b)